Job Requisitions
Create a Job Requisition Reference Guide
A Job Requisition is the core of recruiting! The “Job Req” manages the connection to the position and job posting.
Managers, HR Partners and others can initiate the business process and it will be approved by a Manager and the related Recruiting Coordinator (Hiring Office).
Prerequisites: Typically, Job Requisitions will be created for existing positions. This means a Position, Job Profile, Supervisory Organization, and other details have already been defined.
Step-by-step
- Select Supervisor Organization, Position, and Worker Type
- Complete the Job Requisition form. Many fields are pre-populated from the Position; required fields include the following:
- Recruiting Information
- Reason
- Recruiting Start Date
- Target Hire Date
- Job
- Job Posting Title
- Job Profile
- Worker Sub-Type
- Time Type
- Primary Location
- Primary Job Posting Location
- Organizations
- Company
- Cost Center
- Employee Type*
- Recruiting Information
- For best results, please also include other information when applicable:
- Recruiting Information
- Recruiting Instruction
- Job
- Job Description
- Scheduled Weekly Hours
- Assign Roles
- Role > Primary Recruiter
- Recruiting Information
Next: The business process will route to the appropriate individual(s) to review and will post the job. You are now ready to recruit your candidates from the Recruiting App.
Additional Form Details
| Recruiting Information | Reason | Collect reasons for the new Job Requisition for reporting |
| Recruiting Start Date | When the recruiting for the position should being | |
| Target Hire Date | The expected date to hire for the position | |
| Job | Job Posting Title | The position title to be displayed on the job posting |
| Job Profile | Key aspect of tying the Position to the Job Catalog (function-based organization of campus jobs) | |
| Worker Sub-Type | Type of Employees or Contingent Worker; e.g., Faculty, Staff, Student | |
| Time Type | Full time or Part-time designation | |
| Primary Location | The building location of the worker | |
| Primary Job Posting Location | Can be the same as the Primary Location or just be listed as BYU | |
| Organizations | Company | Typically, Brigham Young University but Continuing Education uses other Companies |
| Cost Center | This is the financial account for the worker | |
| Employee Type* | This assigns the Job Requisition to the correct business process routing or Hiring Office |
More specific information about fields on the form:
- Recruiting Information
- Recruiting Instructions (helps the approver know which Career Sites the job posting should appear)
- Target End Date (is related to contract employees)
- Referral Payment Plan (is supported for a few select departments)
- Job
- Justification (can include information about department approval for the hire; including an attachment for this will also be common)
- Job Description
- Scheduled Weekly Hours
- Organizations
- Class (can be used by a department to further segment their workers for financial reporting; e.g., Physical Facilities shops)
- Activity (can be used by a program to further segment their workers for financial reporting; e.g., Continuing Education programs)
- FICA Exempt (will be used by the Payroll Office to automatically assign student workers to an exempt or taxable group)
- Student Experience (will be used in guidance from university leadership to track student experiential learning workers and financial reporting)
- Assign Roles
- Role > Primary Recruiter (should always be used to identify who will own the requisition)
- Role > Guest Recruiter (can be assigned to members of the job hiring committee to grant them access to the Job Requisition and Candidate information)